Warehouse rental agreement template
Download a warehouse rental agreement template covering storage terms, access rights, and liability. Sign online with legal validity under eIDAS Art. 26.
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What is this document?
A warehouse rental agreement is a commercial contract between a property owner and a company or entrepreneur, defining all conditions for renting non-residential premises for storing goods, equipment, or materials.
Unlike residential rental, commercial warehouse rental is governed by separate legal regulations in most countries and requires more detailed terms regarding permitted use, fire safety, liability insurance, and early termination conditions.
The warehouse rental agreement protects the landlord from the premises being used for unauthorised purposes and from non-payment of rent. It protects the tenant from sudden eviction and unfounded claims regarding the condition of the premises.
When do you need it?
A warehouse rental agreement is needed:
When renting a warehouse or production facility. Any commercial rental of non-residential premises requires a written agreement.
When subletting part of your own warehouse. If a company sublets part of its rented or owned warehouse.
For short-term storage rental. Even a temporary warehouse for 1–3 months requires formal documentation.
When changing the terms of an existing rental. Increased area, changed rent, changed term — all formalised as an addendum to the agreement.
Common mistakes
Most common mistakes when drafting a warehouse rental agreement:
Not clearly specifying permitted use. The landlord may not permit storage of certain materials — explosive, chemical, food products with special conditions. Without a clear list of permitted/prohibited uses, conflict is inevitable.
Not regulating utility payments. One party 'forgets' they were supposed to pay for electricity. Specify concretely who pays for what.
No premises handover act. For commercial rental always complete a separate warehouse handover act recording the condition at the start of the rental.
Not verifying the landlord's ownership. Make sure the person signing the agreement actually has the right to rent out these premises.
Vague early termination conditions. How many months' notice? What compensation? Without a clear answer — dispute.
What must be included?
- Full legal names and details of both landlord and tenant (for legal entities — registration number; for sole traders — passport details)
- Exact address of the warehouse and its description: area in m², floor, presence of loading dock, gates, freight lifts
- Permitted use of the premises: what may be stored and what is prohibited (chemicals, flammable materials, food products requiring special conditions)
- Monthly rent in a specific currency and payment date
- Payment method: bank transfer, account details
- Deposit amount and return conditions
- Access hours and conditions for 24-hour access (if applicable)
- Responsibility for utilities: electricity, heating, security
- Responsibility for compliance with fire safety requirements
- Rules regarding structural changes or installation of equipment
- Conditions and notice periods for early termination
- Signatures of both parties with date
Frequently used for
- Warehouse rental
- Storage lease
- Logistics agreement
- Commercial property
- Inventory storage
Sign this document right now — for free
Pakto is a mobile app for signing contracts with cryptographic protection, Telegram-based verification, and legal validity under EU eIDAS Art. 26. Secure Enclave signature, RFC 3161 timestamp, ready PDF — in less than 60 seconds. The other party does not need to register.
Download Pakto — contracts for freeFrequently asked questions
How does a warehouse rental agreement differ from an apartment rental agreement?
Commercial rental is governed by different legal regulations than residential. Conditions regarding permitted use, fire safety, liability insurance, and eviction terms are significantly stricter and more detailed. Notice periods and early termination conditions also differ.
Does a warehouse rental agreement need to be notarised?
In most EU countries, commercial rental for a term of up to 5 years does not require notarisation. A digitally signed agreement under eIDAS Art. 26 is legally binding and sufficient. For long-term agreements (over 5 years) check the requirements in your country.
What to check before signing a warehouse rental agreement?
Verify the landlord's ownership or authority to sign the agreement. Confirm the permitted use of the premises according to technical documentation. Check compliance with fire safety requirements. Inspect the actual condition of the premises and sign a handover act with photos.
Can a warehouse rental agreement be signed digitally?
Yes. Commercial rental agreements are fully suitable for electronic signing under eIDAS. Pakto provides a legally valid advanced electronic signature with a TSA timestamp. Both parties can sign from anywhere without an in-person meeting.
How to protect yourself from sudden eviction?
Clearly state in the agreement the terms and conditions of termination by both parties: minimum notice period (usually 1–3 months), compensation conditions for early termination at the landlord's initiative. A digital signature with a TSA timestamp fixes the exact terms of the agreement — they cannot be disputed.